Austin, TX
Project Manager - Solicitation# 2025C0020
Texas Department of Family and Protective Services (DFPS)

DFPS has initiated a planning effort to transition the agency to a new Case Management System. This effort will require DFPS to prepare the agency for work with implementation service vendors. The agency must also assess and evaluate the agency’s readiness through activities and discussions with key child welfare stakeholders to include internal agency staff, judicial partners, community and federal partners, and providers of Community Based Care. DFPS is seeking individuals with expertise and knowledge in the following domains: detailed understanding of and experience in Statewide Automated Child Welfare Information System (SACWIS) and/or Comprehensive Child Welfare Information System (CCWIS) requirements and design, strategic planning, project management, organizational change management, contract development, financial cost allocation and analysis, federal requirements for data quality plans and reporting, federal requirements for creation and submission of advance planning documents, technical writing, business process re-engineering approaches and techniques, and community outreach and engagement.

DFPS is seeking individuals with the defined skills and qualifications to work as a team with other DFPS contracted resources to produce defined deliverables which will prepare the agency for work with service vendors. The worker will interact with various other roles (e.g. business analysts, project managers, contract developer, organizational change manager) to develop work products, prioritize assigned work, and provide recommendations, options, and alternatives as required.

The Worker is responsible for facilitating and leading project activities and work sessions comprising agency program and IT staff. The Worker will work closely with project sponsors on project decisions, risks, and issues. The Worker will document project activities, update status reports, schedules, resource plan, project estimates, and issue and action logs. The Worker will be required to use Microsoft Office Suite software including Word, Excel, PowerPoint, SharePoint, and MS Project. The Worker must have strong written and verbal communication skills and have the ability to analyze and resolve project issues.

Worker is responsible for the following:

Coordinate, plan, and evaluate project(s) using defined project management methodologies.
Monitor and manage project costs and reports information to IT leadership as assigned.
Monitor and manage project quality to ensure project deliverables are acceptable and fulfill the terms of the project.
Facilitate cross-program and external workgroups to set goals and objectives with the purpose of producing defined work products.
Develop and maintain project plans, work breakdown structures, schedules, risks and issue logs, action/decision tracking logs, communication plans, and status reports.
Develop resource management plans to ensure proper staffing levels for each project.
Identify risks/issues and develop mitigation strategies.
Coordinate project activities with internal DFPS staff, other state agencies, governmental jurisdictions, and community/private sector partners and contractors.
Provide recommendations and proposals to senior and executive level management.
Coordinate and communicate with project stakeholders, IT management, and program area staff to facilitate successful completion of project tasks.
Prepare high-quality written presentations, updates, summaries, and other documents according to target audience needs.
Perform project-related research and analysis tasks as assigned to report on requirements, to include state and federal requirements, and inform IT management of any risks or issues.
Conduct research on complex topics, including assessment, analysis, and evaluation of federal regulations and communications, professional literature, and other publications to make determinations and recommendations related to state and federal legislation.
Other duties as assigned.

The primary work location(s) will be at 4900 N. Lamar Blvd, Austin, TX 78751 (including Telework). The working position is Telework.

Minimum Requirements: Candidates that do not meet or exceed the minimum stated requirements (skills/experience) will be displayed to customers but may not be chosen for this opportunity.
Actual Years Experience	Years Experience Needed	Required/ Preferred	Skills/Experience
	8	Required	Working knowledge of Project Management Life Cycle processes and documentation
	8	Required	Experience in implementing SACWIS/CCWIS systems
	8	Required	Awareness and knowledge of systems and solutions that that promote efficiency, effectiveness, and enables direct delivery of services to clients.
	8	Required	Experience in Business Process Redesign.
	8	Required	Working knowledge of project documentation including project plans, work breakdown structures, issues logs, action logs, and decision tracking documents.
	8	Required	Facilitating meetings, work sessions, requirements gathering sessions and conducting presentations with all levels of an organization to include direct delivery, senior, and executive leadership.
	8	Required	Providing recommendations to key agency leadership
	8	Required	Working knowledge in guiding various project teams; and subsets of teams within large enterprise projects.
	8	Required	Experience managing competing interests from various project stakeholders and reaching consensus for appropriate next actions.
	8	Required	Strong communication – verbal and written - skills with all levels of an organization to include direct delivery staff up to executive level leadership.
	8	Required	Strong presentation and facilitation skills for leading work sessions and project team meetings.
	8	Required	Experience with the Microsoft Suite of tools (Excel, Word, PowerPoint, Visio, MS Project and SharePoint)
	1	Preferred	Awareness or knowledge of DFPS systems and programs.

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